Three Ways to Bring Order to Your Records
Each Provenra service addresses a distinct aspect of personal record organisation. Choose one, or combine them — there is no minimum commitment and no subscription attached.
← Back to HomeCATALOGUE · METHODOLOGY
How We Approach Each Engagement
Provenra's approach is built around a simple principle: the tools should do the heavy thinking, so the client can focus on simply gathering and placing their materials in the right location.
For digitization services, we receive your documents, work through them methodically and return a clean, searchable archive. For template products, we provide a framework that is ready to open and begin using immediately — no setup, no configuration, no software beyond a standard spreadsheet application.
In every case, we are clear about what we are and are not providing. We are an administrative and information service. We do not give regulated professional advice, and nothing in our tools or communications should be understood as doing so.
Typical Timeline
Digitization: 5–7 working days from receipt. Templates: immediate delivery after confirmation.
Quality Review
Every archive and template set is reviewed internally before delivery to confirm completeness and consistent labelling.
Self-Contained Outputs
All deliverables are yours to keep and use independently — no ongoing access to Provenra systems required.
Discreet Handling
Physical and digital materials are handled with care. Nothing is retained after service completion.
Personal Records Digitization
Scanning and securely organising important family papers into a simple, searchable archive. A practical administrative service for families who have accumulated paper documents over the years and want a reliable digital reference set.
- Systematic scanning of provided documents
- Consistent file naming and folder structure
- Index file listing all included documents
- Delivery via secure file transfer or USB drive
- Return of all original documents
Enquire and confirm scope — tell us roughly how many documents you have and what types they cover.
Deliver your documents to our Phuket office or arrange collection (for local clients).
We scan, label and organise everything into a clear folder structure within 5–7 working days.
Receive your completed digital archive and original documents returned intact.
Asset Inventory Templates
Ready-to-use checklists and spreadsheets for recording belongings, property details and key contacts. Simple tools for steady, private organisation — structured enough to be comprehensive, flexible enough to suit any household.
- Pre-formatted inventory spreadsheet (Excel/Google Sheets compatible)
- Property and asset categorisation guide
- Key contacts recording sheet (professionals, advisors, family)
- Printed and digital checklists for working through each section
- Getting started guide with example entries
Purchase the template set through the enquiry form — we confirm and send the files within one working day.
Open the spreadsheet in your preferred application and work through sections at your own pace.
Use the printed checklist to track your progress and ensure nothing important is missed.
Legacy Documentation Toolkit
Templates and folder structures for gathering personal records, contacts and instructions in one tidy place. The most comprehensive of Provenra's three offerings — self-serve materials that people complete at their own pace to create a single, coherent reference for their family.
- Complete folder structure kit (physical and digital)
- Personal instructions and wishes recording template
- Comprehensive contacts and accounts summary forms
- Document location register (cross-references physical and digital files)
- Guidance notes for each section, including common Thai document references
- Access to updated version of the toolkit if materials are revised
Enquire to confirm your requirements and receive the toolkit by secure delivery or collection.
Begin with the "Getting Started" guide — a short walkthrough that helps you prioritise which section to tackle first.
Work through each section at whatever pace suits your household — weekly, monthly or over a single focused weekend.
Store the completed kit somewhere known and accessible to the people who may one day need it.
CATALOGUE · COMPARISON
Which Service Is Right for You?
Use this comparison to find the best starting point. The services also work well in combination.
| FEATURE | SVC-001 | SVC-002 | SVC-003 Legacy Toolkit MOST COMPLETE |
|---|---|---|---|
| Price (THB) | ฿4,200 | ฿5,950 | ฿11,900 |
| Document scanning service | — | ||
| Digital archive delivered | — | ||
| Spreadsheet inventory templates | — | ||
| Key contacts recording sheets | — | ||
| Complete folder structure kit | — | — | |
| Instructions & wishes template | — | — | |
| Free update access | — | — |
Families who already have papers they need to digitise — existing physical documents that need to become a clean digital reference set.
Those who prefer to work independently and want a structured spreadsheet to record what they own and who their key contacts are.
Families who want to create a comprehensive single reference — covering all documents, contacts, accounts and personal instructions — from scratch.
CATALOGUE · STANDARDS
Consistent Across All Services
Privacy First
No personal data retained after service delivery. No third-party sharing for any purpose.
Internal Quality Review
Every deliverable reviewed before it reaches the client — no incomplete archives or mis-labelled files.
Responsive Support
One working day response to all enquiries. Direct phone and email contact — no automated systems.
Honest Scope
Administrative and informational only. We state clearly what falls outside our services and don't overreach.
CATALOGUE · PRICING
Clear, One-Time Pricing
No subscriptions. No renewal fees. Pay once and own the output outright.
Personal Records Digitization
฿4,200
one-time · per engagement
- Document scanning service
- Clean digital archive delivered
- All originals returned
Asset Inventory Templates
฿5,950
one-time · immediate delivery
- Spreadsheet and checklist kit
- Key contacts recording sheets
- Getting started guide included
Legacy Documentation Toolkit
฿11,900
one-time · complete kit
- Full folder structure kit
- All templates from SVC-002
- Instructions & wishes template
- Free update access included
Not sure where to start?
A short conversation can help. Send us an enquiry describing your situation and we'll suggest the most sensible starting point — without any obligation to proceed.
Get in Touch